Regulatory Reform (Fire Safety) Order 2005

The 2005 Order applies to all premises and nearly every kind of building, structure, or open space. It does not apply to homes and flats individually, but does apply to blocks or estates containing flats, since these have common areas. The 2005 Order requirements are a statutory obligation and the Responsible Person risks fines or imprisonment (see Section 32 of Part 4 of the Order) if they fail to comply.

The Fire Safety Act 2021

The Fire Safety Act 2021 amends the 2005 Order and extends it to include the structure, external walls and common parts (as well as all doors between the domestic premises and common parts) where a building contains two or more sets of domestic premises. The requirement to inspect domestic doors, currently applies to buildings of any height in Wales only, but from January 2023 will apply in England to properties in excess of 11m in height.

The Building Safety Act

The Building Safety Act seeks to enact much of the Hackitt Review. It will establish a Building Safety Regulator to implement and oversee a stringent regime that will drive improvements in building safety for higher-risk buildings, as well as, performance standards in all buildings. It will also strengthen the obligations under The 2005 Order and seeks to ensure residents have a stronger voice and to create a new Homes Ombudsman Scheme. Access to redress will be extended to 30 years (by modifying limitation periods the under the Defective Premises Act 1972). It will therefore affect developers, owners, managers and occupiers of higher-risk buildings (currently defined as buildings with at least two residential units and at least 18 metres in height or seven storeys - measured to the floor level of the top storey, as opposed to ceiling or roof level).

The duty to carry out a Fire Risk Assessment

The Act legally requires a Fire Risk Assessment to be carried out by a competent person (someone who has been trained specifically to carry out the Assessment). The purpose of the Fire Risk Assessment is to investigate what potential dangers exist in the property and what courses of action are recommended to deal with them. The person(s) in control of the building have a responsibility, to show what has been done to minimise the dangers and what procedures are in place, to manage potential fires should one occur. This should include drawing up a plan of action to deal with emergencies, protecting the property from flammable or explosive materials that may be stored on site, and holding regular reviews of the Fire Risk Assessment.

The “responsible person” under the legislation is the Freeholder, Director of a Management Company and the Agents of these entities. The duty explicitly extends to all occupants including employees, visitors, contractors, and passers-by whom must be considered when preparing the Fire Risk Assessment. Even if your property has only recently been built, the requirements of the Act remain unchanged. A former Fire Certificate alone is no longer valid.

The legal requirements are to:

1. Appoint a responsible person to assume responsibility for fire safety,
2. Carry out a regular fire risk assessment (recommended annually) to identify the risks and hazards based on the construction activities and management of the building.
3. Monitor risk on an ongoing basis.
4. Train staff and keep records.

Dealing with the responsibility - 2 stages:

Stage 1 - Risk Assessment Survey & Report

Ringley carry out a survey and compile a report on the building to gather information to produce both a Health and Safety Assessment (a mandatory requirement under The Management of Health and Safety at Work Regulations 1999) and a Fire Risk Assessment (a mandatory requirement under the Regulatory Reform (Fire Safety) Order 2005), which includes an assessment of the external walls, concluding whether a separate PAS 9980 FRAEW is required. The survey/risk assessment uses two concepts throughout:

• To identify hazards – something that has the potential to cause harm.
• To identify risks – the chance, high or low, of that harm occurring.

The underlying concepts are:

1. Identify potential fire hazards in the workplace,
2. Identify people at risk,
3. Evaluate, remove, reduce and protect from risk,
4. Record, plan, inform, instruct and train,
5. Plan for regular review,
6. Prepare an Emergency specific to the ‘workplace’ and will detail the pre-planned procedures in place for use in the event of a fire.

Stage 2 - Implementation of control measures and works

Implementation includes drafting a schedule of control measures and implementation works. At Ringley, our Fire Risk Assessment generates necessary actions, which automatically pass to our Property Management team, to budget for Major Works where necessary. Ringley Building Surveying & FM can then implement these remediation works, by identifying suitable contractors to invite to tender, analysing tenders and appointing a contractor as well as project managing the works on site, through our Contract Administration Services.